Dec 2022

10 Useful Productivity Tools For Musicians

10 Useful Productivity Tools For Musicians

It is impossible to succeed in your music career without productivity. Regardless of whether you are an independent music artist, band, or producer, you need to organize your life somehow. Productivity is not only about how much money you can make and what opportunities for growth you can gain thanks to your focused and diligent work. It is also about how you manage to organize your day and get things done as efficiently as it is possible.

Music artists have a lot of burdens on their shoulders. They need to take care of their marketing, reach out to promoters, and venues, pitch to blogs, and regularly put out music and interesting content across different social media platforms. It’s becoming tougher and harder to keep engaged as audiences’ attention spans are getting shorter and shorter. The struggle is real, and if you’re working too hard, you’ll eventually burn out and won’t be able to work properly.

Luckily, there are several useful tools that can help musicians minimize distractions, complete their tasks, and keep mental clarity. Below we have gathered a few productivity tools that can be helpful.

10 Helpful Productivity Tools For Musicians

1.Google Drive

For good reason, Google Drive is by far one of the most adaptable and widely used platforms for storing and sharing documents, spreadsheets, slideshows, and more. You can effortlessly share your files with your bandmates, coworkers, and collaborators with Google Drive, eliminating the need for email tags once and for all. Use it to share and maintain a record of your contact information, set lists, slide shows, audio files, costs, gig information, and almost anything else you can think of.

Google Drive


With Trello, you can make detailed to-do lists for your next big idea, organize your future tour, or schedule the release of your next record. It is one of the most convenient tools when it comes to comprehensive planning because it’s extremely graphic and supports both text and photographs. What could be better than a huge digital corkboard, in essence?


Evernote is another great productivity app that musicians should use. Although there is a premium version, most people find the free version to be adequate. It can be used to keep track of tasks like song changes, gig notes, team collaboration, or even song and lyric ideas.



You can monitor your expenses and account balances with the help of the budgeting app Mint. Using your financial data and transactions, Mint makes suggestions about how you might be able to save money. You have complete control over how you choose to spend your money regardless of whether you are an independent artist or a music band. No matter how big or small, it’s crucial to maintain track of your spending, from team investments to social media advertisements.

5.Band Mule

Private band organizer and calendar Band Mule is simple to use. It is a powerful tool for music bands as it allows them to schedule performances, keep track of their set list, share files, chat, and exchange music. Having one in your pocket is like having a little manager.

Band Mule

6.Sheet Music Scanner

Utilizing your smartphone, tablet, or another portable device, Sheet Music Scanner makes it simple to scan and replay printed sheet music. Have you ever wondered what that sheet music that looks so interesting truly sounds like? This one will allow you to find out. Simply point your phone or tablet at the sheet to have it play the notes. Once you’ve decided on an instrument and a speed, you may start playing.


Toggl is great for time tracking as it provides a straightforward and user-friendly option. It provides all the features required to measure time against projects. The tool also aids in increasing productivity and meeting deadlines.

The app allows you to keep track of billable hours, personal projects, and work hours. or simply to track your output and produce better outcomes. Both teams and individuals can use Toggl.



It is well known that the Internet and different websites keep us distracted from our main work. Many of us check our phones every few minutes to see what’s new. Indeed, this can become a serious problem for many people including musicians who need to leverage their creativity and word hark on their projects.

Luckily, there are many useful tools like Freedom that block all the possible distractions for a specific time. With Freedom, you can block apps, websites, and even the Internet to help you focus on your workflow and get things done on time.


It goes without saying that software and various application have been deliberately crafted to hold our attention for as long as possible. Whether we want to admit it or not, the majority of us have an addiction to constantly checking our phones. Without some type of mind training, it is quite impossible to resist this impulse.

Meditation is one of the most practical and widely available methods of mind training. You might laugh at this because meditation is currently seen as a treatment for all ills, both physical and mental. But in reality, meditation is a potent tool that has helped a lot of successful musicians, directors, and other creatives.

Meditation is a mental workout that strengthens your ability to focus on your job and get rid of the temptations to procrastinate. The first meditation session can be challenging if you’ve never trained this area of your mind before, similar to the first time you go to the gym.

However with apps like Calm., meditation becomes an enjoyable process. It provides users with soothing meditations, courses, sleep stories, and much more.

It does not matter how busy your calendar is, set aside 10 to 15 minutes each day to practice meditation. It won’t take much of your time, and it will help you become more focused, disciplined, and productive in general and with any given activity.


Sometimes you have plenty of ideas coming to your mind, but no matter how hard you try, you just can’t seem to focus on any one of them for long enough.

You may stop worrying about how to organize your thoughts in one place and start acting on them as you can simply use XMind to help you get rid of the chaos in your head. It has a free edition for both Android and iOS users with lots of features. Depending on whether you use a mobile or desktop version those features vary.

So, next time when you brainstorm with your team, consider using the mind mapping technique and XMind. It is the most convenient and useful way to organize your ideas in the best possible way. Business ideas of all kinds can be brilliantly mapped out with XMind. It makes you sit down and go over every last detail to make sure your music projects run as planned.


We all sometimes might be less organized and procrastinate. When working hard it is possible to experience burnout and feel demotivated.

Luckily, there are many productivity tools for musicians who can use to organize their workflows more efficiently.

By using the above-mentioned tools, both independent music artists and music bands will be able to nail all their projects and achieve all their career goals.

Author: Diana Aghumyan | Content Writer, Syncho